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+# Purchase Request Form Upgrade — Design Spec
+**Date:** 2026-05-24
+
+## Overview
+
+Upgrade the New Purchase Request form (`/purchase/requests/create`) with three improvements:
+
+1. **Urgency picker** — replace the free-text "Required Date / Urgency" field with an interactive popup using icon cards (no typing required).
+2. **Dropdowns from DB** — "Project / Site Name" and "Location / Site" become searchable dropdowns backed by database tables.
+3. **Settings admin section** — a new "Settings" sidebar entry where Admins manage the Locations, Projects, and Urgency Levels lists.
+
+---
+
+## 1. Database Tables
+
+Three new lookup tables, each managed by Admins via Settings pages.
+
+### `settings_locations`
+| column | type | notes |
+|---|---|---|
+| id | bigint PK | |
+| name | string(255) | e.g. "BaFa - Hidd", "Sitra" |
+| is_active | boolean | default true |
+| timestamps | | |
+
+### `settings_projects`
+| column | type | notes |
+|---|---|---|
+| id | bigint PK | |
+| name | string(255) | e.g. "Steel Tech Co WLL" |
+| is_active | boolean | default true |
+| timestamps | | |
+
+### `settings_urgency_levels`
+| column | type | notes |
+|---|---|---|
+| id | bigint PK | |
+| label | string(100) | e.g. "Critical", "Urgent" |
+| emoji | string(10) | e.g. "🚨", "⚡" |
+| color_bg | string(20) | Tailwind/hex bg, e.g. "#fee2e2" |
+| color_text | string(20) | e.g. "#dc2626" |
+| subtitle | string(100) | e.g. "Today", "1–3 days" |
+| sort_order | integer | display order |
+| is_active | boolean | default true |
+| timestamps | | |
+
+**Seeded defaults for urgency levels:**
+| label | emoji | bg | text | subtitle | order |
+|---|---|---|---|---|---|
+| Critical | 🚨 | #fee2e2 | #dc2626 | Today | 1 |
+| Urgent | ⚡ | #ffedd5 | #ea580c | 1–3 days | 2 |
+| Normal | 📋 | #fef9c3 | #ca8a04 | This week | 3 |
+| Planned | 🗓️ | #f0fdf4 | #16a34a | Pick date | 4 |
+
+---
+
+## 2. Purchase Request Form Changes
+
+### "Project / Site Name" field
+- Changed from `<input type="text">` to a `<select>` populated from `settings_projects` (active only).
+- Searchable via Select2 or a lightweight Alpine.js custom dropdown (consistent with project stack).
+- Stores the project name string (not ID) in `purchase_requests.project_name` — no FK needed, keeps existing column unchanged.
+
+### "Location / Site" field
+- Changed from `<input type="text">` to a `<select>` populated from `settings_locations` (active only).
+- Same approach as above.
+- Stores name string in existing `purchase_requests.location` column.
+
+### "Required Date / Urgency" field
+- Replaced with a read-only display field that opens a floating popup on click.
+- **Popup design:** 2×2 grid of icon cards (style B), each showing emoji, label, and subtitle.
+- Dynamically rendered from `settings_urgency_levels` (active, ordered by `sort_order`).
+- When "Planned" (or any urgency where `label = 'Planned'`) is selected, a date input appears inline within the popup.
+- On selection, the field displays a colored pill: `🚨 Critical` or `🗓️ 14 Jun 2026`.
+- The hidden `<input name="required_date_text">` is updated with the final value before form submission.
+- "Planned" with a date stores: `Planned — 2026-06-14`.
+
+---
+
+## 3. Settings Section
+
+### Sidebar
+- New "Settings" nav item (gear icon ⚙️) visible only to **Admin** role, placed at the bottom of the sidebar above the profile link.
+- Sub-items: Locations, Projects, Urgency Levels.
+
+### Settings Controllers — `app/Http/Controllers/Settings/`
+Three resource controllers (index + store + update + destroy, no show/edit pages — inline editing):
+- `LocationController.php`
+- `ProjectSettingController.php`
+- `UrgencyLevelController.php`
+
+### Settings Views — `resources/views/settings/`
+Each list page has:
+- A table of existing entries with inline Edit (click to edit in place) and Delete (modal confirmation, not `confirm()`).
+- An "Add New" form at the top or in a slide-in panel.
+- Active/inactive toggle.
+- Urgency Levels page also shows a live preview of how each card looks in the popup.
+
+### Routes
+```
+prefix('settings')->name('settings.')->middleware(['auth','verified','role:Admin'])
+  GET/POST  locations         settings.locations.*
+  GET/POST  projects          settings.projects.*
+  GET/POST  urgency-levels    settings.urgency-levels.*
+```
+
+---
+
+## 4. Models
+
+- `App\Models\Settings\Location` → table `settings_locations`
+- `App\Models\Settings\ProjectSetting` → table `settings_projects`
+- `App\Models\Settings\UrgencyLevel` → table `settings_urgency_levels`
+
+All have `$fillable`, `$casts` for `is_active` boolean, and a scope `active()`.
+
+---
+
+## 5. Edit Form Compatibility
+
+The existing `edit.blade.php` for purchase requests must receive the same three dropdown datasets and render the same urgency popup with the previously saved value pre-selected.
+
+---
+
+## 6. Out of Scope
+
+- No changes to the items table, approval flow, print view, or PDF.
+- No FK relationship between `purchase_requests` and the settings tables — names are stored as strings for historical integrity.
+- No API endpoints; all interactions are server-rendered + Alpine.js.