n8n-workflows/workflows/U1xUqDLvBYYSU6EU_Jira_Retrospective.json

{
  "id": "U1xUqDLvBYYSU6EU",
  "meta": {
    "instanceId": "8d54a4232b4618928ac9df0152e207cb858f5f9ffa6f3ba2d31d941bdcaec9d7",
    "templateCredsSetupCompleted": true
  },
  "name": "Jira Retrospective",
  "tags": [],
  "nodes": [
    {
      "id": "b91c4727-8c63-4bf3-8101-6282aa6f592c",
      "name": "Jira Get All Issues",
      "type": "n8n-nodes-base.jira",
      "position": [
        60,
        60
      ],
      "parameters": {
        "options": {},
        "operation": "getAll"
      },
      "credentials": {
        "jiraSoftwareCloudApi": {
          "id": "AqnrDWxoCa8luriP",
          "name": "Jira SW Cloud account"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "4cf0689c-2a1f-4a90-81f4-d3483c63fc96",
      "name": "Jira Get All Comments",
      "type": "n8n-nodes-base.jira",
      "position": [
        280,
        60
      ],
      "parameters": {
        "options": {},
        "issueKey": "={{ $json.key }}",
        "resource": "issueComment",
        "operation": "getAll"
      },
      "credentials": {
        "jiraSoftwareCloudApi": {
          "id": "AqnrDWxoCa8luriP",
          "name": "Jira SW Cloud account"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "26803742-1a94-4969-878b-2f757aced4f8",
      "name": "AI Agent",
      "type": "@n8n/n8n-nodes-langchain.agent",
      "position": [
        940,
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      ],
      "parameters": {
        "text": "=comments = {{ $json.concatenated_Comment }}\ndescription = {{ $json.Description }}\ntitle = {{ $json.Title }}\nstatus = {{ $json.EpicStatus }}\nepic_name = {{ $json.EpicName }}\n",
        "options": {
          "systemMessage": "=You are an AI assistant specialized in creating comprehensive Agile retrospective documents. Your task is to analyze the provided information about a completed task and generate an insightful **Lessons Learned** report formatted in **clean Markdown**, optimized for seamless conversion to Google Docs.\n\n---\n\n### 📥 Input Format\nYou will receive structured input containing:\n* `epic_name`: The broader initiative or project category\n* `title`: The specific task or user story name\n* `description`: A concise explanation of what the task involved\n\n---\n\n### 📤 Output Instructions\nGenerate a detailed **Lessons Learned** report using the following **Markdown** structure:\n\n# LESSONS LEARNED REPORT\n\n**Epic:** {epic_name} \n**Date:** {{$today.format('yyyy-MM-dd')}}}  \n**Task:** {title}  \n**Description:** {description}\n\n## Key Findings\n\n* Clear, specific insight about a technical challenge encountered\n* Process-related discovery that impacted delivery\n* Team dynamics observation or workflow improvement identified\n* {Add more if needed}\n\n## Comments & Observations\n\n{Write 2–3 paragraphs with:}\n\n* Specific examples from task execution\n* Feedback or quotes from team members (if available)\n* Comparisons to prior approaches\n* Unexpected challenges or positive surprises\n\n## Actionable Recommendations\n\n1. Specific, implementable action to address a finding\n2. Concrete suggestion for process improvement\n3. Recommendation for knowledge sharing or team development\n4. {Add more as needed}\n\n## Metrics & Impact\n\n{When possible, include:}\n\n* Time saved or efficiency gained\n* Quality improvements\n* User/customer feedback\n* Cost implications\n\n## Tags\n\n`#lessons-learned` `#{normalized_epic_name}` `#{relevant_technology}` `#{improvement_area}`\n\n---\n\n### 📝 Guidelines\n\n1. **Be specific** – use real details, not vague statements\n2. **Stay relevant** – stick to the task and its broader context\n3. **Focus on learning** – prioritize transferable insights\n4. **Balance** – include both wins and challenges\n5. **Actionability** – make every suggestion doable\n6. **Concise yet clear** – avoid fluff; write for impact\n7. **Formatting Guidelines for Google Docs compatibility:**\n   * Use only asterisks (*) for bullet points, never hyphens (-)\n   * Add two spaces after each line in lists for proper line breaks\n   * Always leave a blank line before and after headings\n   * Avoid using underscores (_) in text; use hyphens (-) instead\n   * For emphasis, use consistently **bold** for important points and *italics* for supplementary information\n   * When mentioning code or technical terms, use `single backticks`, never triple backticks\n   * Use a pipe-separated format for tables as shown in the template\n   * Keep paragraphs short (3-5 sentences) for better readability\n8. **Metadata Handling:** Include the epic name and task title exactly as provided in the input, without modification\n9. **Date Format:** Use YYYY-MM-DD format for the date for consistent sorting and display\n10. **Tags:** Keep tags lowercase, with hyphens instead of spaces, and relevant to the content\n\n---"
        },
        "promptType": "define"
      },
      "typeVersion": 1.9
    },
    {
      "id": "29e37c80-68a4-490a-8952-2dcf974ff8d3",
      "name": "OpenAI Chat Model",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        920,
        280
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4o-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "f3KRKVUp9GyRxd6U",
          "name": "OpenAi account"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "da5e365b-cc69-4bdd-bd58-e5b2ecb17387",
      "name": "Edit Fields",
      "type": "n8n-nodes-base.set",
      "position": [
        500,
        60
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "84fcaf69-4234-46be-9fa7-15026c60fed4",
              "name": "EpicName",
              "type": "string",
              "value": "={{ $('Jira Get All Issues').item.json.fields.parent.fields.summary }}"
            },
            {
              "id": "a7890a6b-1d0d-4486-908e-d3db571b89af",
              "name": "EpicStatus",
              "type": "string",
              "value": "={{ $('Jira Get All Issues').item.json.fields.parent.fields.status.statusCategory.name }}"
            },
            {
              "id": "c2c58d73-17a8-47b5-beb6-8295905cd8c2",
              "name": "Title",
              "type": "string",
              "value": "={{ $('Jira Get All Issues').item.json.fields.summary }}"
            },
            {
              "id": "baa10a35-ab3e-490f-b9ed-e661a6e9f4aa",
              "name": "Description",
              "type": "string",
              "value": "={{ $('Jira Get All Issues').item.json.fields.description }}"
            },
            {
              "id": "5da4ae54-07e6-41b8-bd51-054fe56beb5f",
              "name": "Comment",
              "type": "string",
              "value": "={{ $json.body.content[0].content[0].text }}"
            }
          ]
        }
      },
      "typeVersion": 3.4
    },
    {
      "id": "9718b066-e28f-41ea-97c2-559cbd894764",
      "name": "Summarize",
      "type": "n8n-nodes-base.summarize",
      "position": [
        720,
        60
      ],
      "parameters": {
        "options": {},
        "fieldsToSplitBy": "EpicName, EpicStatus, Title, Description",
        "fieldsToSummarize": {
          "values": [
            {
              "field": "Comment",
              "separateBy": "\n",
              "aggregation": "concatenate"
            }
          ]
        }
      },
      "typeVersion": 1.1
    },
    {
      "id": "1d37efb7-09f1-43a7-a6c0-77d07b1f7a6b",
      "name": "Google Docs",
      "type": "n8n-nodes-base.googleDocs",
      "position": [
        1280,
        60
      ],
      "parameters": {
        "simple": false,
        "actionsUi": {
          "actionFields": [
            {
              "text": "={{ $json.output }}",
              "action": "insert"
            }
          ]
        },
        "operation": "update",
        "documentURL": "14X5gcowEprmL6ORyoo9tIrWWEB1HlhkixXUelesCLXs"
      },
      "credentials": {
        "googleDocsOAuth2Api": {
          "id": "Qe3TZG3K1euzTr3n",
          "name": "Google Docs account"
        }
      },
      "typeVersion": 2
    },
    {
      "id": "bfab4af8-1f26-45b0-952b-1bd5f411d5f4",
      "name": "Jira Trigger",
      "type": "n8n-nodes-base.jiraTrigger",
      "position": [
        -380,
        180
      ],
      "webhookId": "3eb46690-d7b1-4a69-9a99-8adf8f843ed9",
      "parameters": {
        "events": [
          "jira:issue_updated"
        ],
        "additionalFields": {
          "filter": ""
        }
      },
      "credentials": {
        "jiraSoftwareCloudApi": {
          "id": "AqnrDWxoCa8luriP",
          "name": "Jira SW Cloud account"
        }
      },
      "typeVersion": 1.1
    },
    {
      "id": "cc654cf3-c360-4704-a4b7-57447dbec8c6",
      "name": "If",
      "type": "n8n-nodes-base.if",
      "position": [
        -200,
        180
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "a7028dd9-e262-4528-a20f-c80a26a28202",
              "operator": {
                "name": "filter.operator.equals",
                "type": "string",
                "operation": "equals"
              },
              "leftValue": "={{ $json.changelog.items[0].toString }}",
              "rightValue": "Done"
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "b3ccd93e-a412-46f5-858d-ef8a2cd0efa9",
      "name": "Simple Memory",
      "type": "@n8n/n8n-nodes-langchain.memoryBufferWindow",
      "position": [
        1080,
        280
      ],
      "parameters": {
        "sessionKey": "47",
        "sessionIdType": "customKey"
      },
      "typeVersion": 1.3
    },
    {
      "id": "e8379684-93ca-4118-bab5-f52a444c50e1",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -420,
        -120
      ],
      "parameters": {
        "width": 380,
        "height": 580,
        "content": "## Epic Done?\nThis Node is Triggered on any issue change in Jira. However it only triggers the automation when the Epic status is changed to **Done**"
      },
      "typeVersion": 1
    },
    {
      "id": "cdddcd3f-f896-4dbf-89e2-09060111cbc6",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        20,
        -120
      ],
      "parameters": {
        "color": 5,
        "width": 820,
        "height": 580,
        "content": "## Fetch issue Description and Comments\nOnce the Epic is Done, these nodes fetch issues and comments that fall under the Epic. For further processing the output is bundled."
      },
      "typeVersion": 1
    },
    {
      "id": "c718a2e8-be7b-47b9-b7cc-9f4549a1060f",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        880,
        -120
      ],
      "parameters": {
        "color": 3,
        "width": 540,
        "height": 580,
        "content": "## Summarize and send to Google Docs\nThe LLM is summarizing the description / comments and generates a report with a layout defined in the System Message. Finally the output is send to Google Docs."
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "pinData": {},
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "793ad505-261f-44ae-a197-a7c0e496dd69",
  "connections": {
    "If": {
      "main": [
        [
          {
            "node": "Jira Get All Issues",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "AI Agent": {
      "main": [
        [
          {
            "node": "Google Docs",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Summarize": {
      "main": [
        [
          {
            "node": "AI Agent",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Edit Fields": {
      "main": [
        [
          {
            "node": "Summarize",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Jira Trigger": {
      "main": [
        [
          {
            "node": "If",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Simple Memory": {
      "ai_memory": [
        [
          {
            "node": "AI Agent",
            "type": "ai_memory",
            "index": 0
          }
        ]
      ]
    },
    "OpenAI Chat Model": {
      "ai_languageModel": [
        [
          {
            "node": "AI Agent",
            "type": "ai_languageModel",
            "index": 0
          }
        ]
      ]
    },
    "Jira Get All Issues": {
      "main": [
        [
          {
            "node": "Jira Get All Comments",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Jira Get All Comments": {
      "main": [
        [
          {
            "node": "Edit Fields",
            "type": "main",
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          }
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    }
  }
}