n8n-workflows/workflows/0837_GoogleSheets_Gmail_Create_Triggered.json

{
  "meta": {
    "instanceId": "5e2cdd86a9e1ca2fc82cc63db38d1710d5d6a5c6fe352258a6f7112815bcd512"
  },
  "nodes": [
    {
      "id": "13188ea7-7e66-4955-89d0-82ba4dc08dc9",
      "name": "Search For Folder",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -2420,
        500
      ],
      "parameters": {
        "filter": {
          "folderId": {
            "__rl": true,
            "mode": "id",
            "value": "={{ $json.id }}"
          }
        },
        "options": {},
        "resource": "fileFolder",
        "queryString": "={{$json.folderName}}"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "VypmUgEf64twpmiZ",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3,
      "alwaysOutputData": true
    },
    {
      "id": "ed2ababb-7022-43e1-b638-0132c08ef701",
      "name": "Create Month Folder",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -2060,
        680
      ],
      "parameters": {
        "name": "={{ $('YYYY/MM').first().json.folderName }}",
        "driveId": {
          "__rl": true,
          "mode": "list",
          "value": "My Drive"
        },
        "options": {},
        "folderId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $('YYYY/MM').item.json.id }}"
        },
        "resource": "folder"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "VypmUgEf64twpmiZ",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3
    },
    {
      "id": "f5f2365d-0977-48b1-bd2e-29b7707839d9",
      "name": "Check If Folder Exists",
      "type": "n8n-nodes-base.if",
      "position": [
        -2240,
        500
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "09b62415-cb8f-478e-b6d3-aa463fe70c81",
              "operator": {
                "type": "object",
                "operation": "notEmpty",
                "singleValue": true
              },
              "leftValue": "={{ $json }}",
              "rightValue": ""
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "c27b0a9d-8ee2-4eae-963c-14256ffae0b8",
      "name": "Gmail Trigger",
      "type": "n8n-nodes-base.gmailTrigger",
      "position": [
        -4400,
        780
      ],
      "parameters": {
        "simple": false,
        "filters": {
          "labelIds": [
            "Label_2"
          ]
        },
        "options": {},
        "pollTimes": {
          "item": [
            {
              "mode": "everyX",
              "unit": "minutes",
              "value": 15
            }
          ]
        }
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "HI2iZSvhvC5XOdpp",
          "name": "Gmail account 2"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "3eac8c53-1b20-4511-9f2a-f5e838ca0fa0",
      "name": "Gmail",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -1720,
        460
      ],
      "webhookId": "e62ae049-d968-4e6a-a62d-06963c8e592f",
      "parameters": {
        "simple": false,
        "options": {
          "downloadAttachments": true
        },
        "messageId": "={{ $('Gmail Trigger').item.json.id }}",
        "operation": "get"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "HI2iZSvhvC5XOdpp",
          "name": "Gmail account 2"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "bfae9bb5-6915-4968-8b5e-e72dd46bda55",
      "name": "Split Up Binary Data1",
      "type": "n8n-nodes-base.function",
      "position": [
        -1560,
        460
      ],
      "parameters": {
        "functionCode": "let results = [];\n\nfor (item of items) {\n    for (key of Object.keys(item.binary)) {\n        results.push({\n            json: {\n                fileName: item.binary[key].fileName\n            },\n            binary: {\n                data: item.binary[key],\n            }\n        });\n    }\n}\n\nreturn results;"
      },
      "typeVersion": 1
    },
    {
      "id": "baf55ab9-511f-4404-a2cc-b1c848f6f5c5",
      "name": "Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1800,
        280
      ],
      "parameters": {
        "color": 7,
        "width": 920,
        "height": 660,
        "content": "## Upload attachments to Drive\nIncoming files are split up into individual items, each with a single binary data object under the `data` key.\nFiles names are prefixed with the current timestamp"
      },
      "typeVersion": 1
    },
    {
      "id": "5d706d3a-db17-4f5f-9eac-ba91c470dbdd",
      "name": "YYYY/MM",
      "type": "n8n-nodes-base.set",
      "position": [
        -2600,
        500
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "143b3b94-a8d7-46b6-8ea8-2e70c082f5b1",
              "name": "=folderName",
              "type": "string",
              "value": "={{\n  new Date($('Gmail Trigger').item.json.date).getUTCFullYear() \n  + '/' + \n  String(new Date($('Gmail Trigger').item.json.date).getUTCMonth() + 1).padStart(2, '0')\n}}\n"
            }
          ]
        },
        "includeOtherFields": true
      },
      "typeVersion": 3.4
    },
    {
      "id": "b20a3833-f648-454d-999b-d799727e18e8",
      "name": "Loop Over Items",
      "type": "n8n-nodes-base.splitInBatches",
      "position": [
        -1320,
        460
      ],
      "parameters": {
        "options": {}
      },
      "typeVersion": 3
    },
    {
      "id": "bb8c0d21-de74-4abf-bf6c-5eef3f301513",
      "name": "Note3",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -2680,
        280
      ],
      "parameters": {
        "color": 7,
        "width": 820,
        "height": 660,
        "content": "# Checks if YYYY/MM Folder exists\n## If the directory doesn't exist it is created"
      },
      "typeVersion": 1
    },
    {
      "id": "40971ca3-91d3-4651-8137-e973dbd2dbbd",
      "name": "Company Folder Exists",
      "type": "n8n-nodes-base.if",
      "position": [
        -3180,
        500
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "09b62415-cb8f-478e-b6d3-aa463fe70c81",
              "operator": {
                "type": "object",
                "operation": "notEmpty",
                "singleValue": true
              },
              "leftValue": "={{ $json }}",
              "rightValue": ""
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "086ff643-ca10-46ec-92b5-8a014fd3bf3f",
      "name": "Create Company Folder",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -2920,
        620
      ],
      "parameters": {
        "name": "={{ $('Lookup in Sheets').item.json.company }}",
        "driveId": {
          "__rl": true,
          "mode": "list",
          "value": "My Drive"
        },
        "options": {},
        "folderId": {
          "__rl": true,
          "mode": "list",
          "value": "18ry0AUtrpp3re6u3zQvvs0BQUGFmBKN9",
          "cachedResultUrl": "https://drive.google.com/drive/folders/18ry0AUtrpp3re6u3zQvvs0BQUGFmBKN9",
          "cachedResultName": "Invoices"
        },
        "resource": "folder"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "VypmUgEf64twpmiZ",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3
    },
    {
      "id": "7792afb7-61d9-402f-814b-f4625cd012bc",
      "name": "Note4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -3500,
        120
      ],
      "parameters": {
        "color": 7,
        "width": 760,
        "height": 820,
        "content": "# Checks if a folder with the company of the email exists\n## If it doesn't the directory is created"
      },
      "typeVersion": 1
    },
    {
      "id": "1f61ea45-49e6-4018-91ad-2144c1bbc19a",
      "name": "Sticky Note4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -4120,
        280
      ],
      "parameters": {
        "color": 6,
        "width": 560,
        "height": 660,
        "content": "# 2. Google Sheets Whitelist Config\n\n## To filter contacts against a whitelist:\n### 1. Make a copy of [this spreadsheet](https://docs.google.com/spreadsheets/d/1tTz9BflstxVL18YG11Ny1eiDj3FcjvtZ619b_bHx8h4/edit?usp=sharing)\n**OR** create a Google Sheet with two columns:\n| **email**     | **company**      |\n\n\n### 2. Add whitelisted emails and their company as rows in the sheet and configure this node **Document** and **Sheet** to point to it.\n\n\n\n\n\n\n\n\n\n\n\n\n\n"
      },
      "typeVersion": 1
    },
    {
      "id": "f7009cc2-8194-40c9-98e9-edc4a29c5ce8",
      "name": "Lookup in Sheets",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        -3900,
        780
      ],
      "parameters": {
        "options": {},
        "filtersUI": {
          "values": [
            {
              "lookupValue": "={{ $('Gmail Trigger').item.json.from.value[0].address }}",
              "lookupColumn": "email"
            }
          ]
        },
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw/edit?usp=drivesdk",
          "cachedResultName": "Contacts Whitelist"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "id": "63dUs6P8a2b5ed5J",
          "name": "Google Sheets account"
        }
      },
      "typeVersion": 4.5,
      "alwaysOutputData": false
    },
    {
      "id": "932afe12-3341-4f77-88ab-0b558e0d6ee2",
      "name": "Search Company Folder1",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -3440,
        500
      ],
      "parameters": {
        "filter": {
          "whatToSearch": "folders"
        },
        "options": {},
        "resource": "fileFolder",
        "queryString": "={{ $('Lookup in Sheets').item.json.company }}"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "VypmUgEf64twpmiZ",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3,
      "alwaysOutputData": true
    },
    {
      "id": "b9e66cf4-365a-4d11-bff9-48bf28be9e96",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -4740,
        280
      ],
      "parameters": {
        "color": 6,
        "width": 560,
        "height": 660,
        "content": "# 1. Trigger Settings and Filters\n\n## Configure the interval to check for new emails and apply filters to process only some emails\n\n**For example**: To create a filter that applies a label to emails **with attachments** containing the words \"invoice\" or \"receipt,\" follow these steps:\n\n1. Open your Gmail and click on the burger menu button next to the search bar to open the search options.\n2. In the `Has the words` field type in 'invoice receipt'\n3. Check the `Has attachment` checkbox\n4. Click on the \"Create filter with this search\" option at the bottom of the search window.\n5. In the filter options, select the \"Apply the label\" option and choose or create a label for these emails.\n6. Click \"Create filter\" to save your new filter.\n\n\n\n\n\n\n\n\n\n\n\n"
      },
      "typeVersion": 1
    },
    {
      "id": "2a932450-d0e9-44b4-adfb-2254b8e6e547",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -3000,
        220
      ],
      "parameters": {
        "color": 6,
        "height": 540,
        "content": "# 3. Configure storage location\n## Set where to store files from the `parent folder` dropdown"
      },
      "typeVersion": 1
    },
    {
      "id": "247e4ed7-ebff-4392-adf2-4a63e80e04f4",
      "name": "Upload To Folder",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -1100,
        480
      ],
      "parameters": {
        "name": "={{ Date.now();}}-{{ $('Loop Over Items').item.binary.data.fileName }} ",
        "driveId": {
          "__rl": true,
          "mode": "list",
          "value": "My Drive",
          "cachedResultUrl": "https://drive.google.com/drive/my-drive",
          "cachedResultName": "My Drive"
        },
        "options": {
          "ocrLanguage": "en",
          "propertiesUi": {
            "propertyValues": [
              {
                "key": "sender",
                "value": "={{ $('Gmail').item.json.from.value[0].address }}"
              },
              {
                "key": "time_received",
                "value": "={{ $('Gmail').item.json.date }}"
              }
            ]
          }
        },
        "folderId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $('Search For Folder').first().json.id || $('Create Month Folder').item.json.id }}"
        },
        "inputDataFieldName": "=data"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "VypmUgEf64twpmiZ",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3
    }
  ],
  "pinData": {},
  "connections": {
    "Gmail": {
      "main": [
        [
          {
            "node": "Split Up Binary Data1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "YYYY/MM": {
      "main": [
        [
          {
            "node": "Search For Folder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Gmail Trigger": {
      "main": [
        [
          {
            "node": "Lookup in Sheets",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Loop Over Items": {
      "main": [
        [],
        [
          {
            "node": "Upload To Folder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Lookup in Sheets": {
      "main": [
        [
          {
            "node": "Search Company Folder1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Upload To Folder": {
      "main": [
        [
          {
            "node": "Loop Over Items",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Search For Folder": {
      "main": [
        [
          {
            "node": "Check If Folder Exists",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Month Folder": {
      "main": [
        [
          {
            "node": "Gmail",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Company Folder Exists": {
      "main": [
        [
          {
            "node": "YYYY/MM",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Create Company Folder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Company Folder": {
      "main": [
        [
          {
            "node": "YYYY/MM",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Split Up Binary Data1": {
      "main": [
        [
          {
            "node": "Loop Over Items",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check If Folder Exists": {
      "main": [
        [
          {
            "node": "Gmail",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Create Month Folder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Search Company Folder1": {
      "main": [
        [
          {
            "node": "Company Folder Exists",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}