n8n-workflows/workflows/1629_Schedule_Stickynote_Automation_Scheduled.json

{
  "id": "RJ4PaYq0JBr29KJm",
  "meta": {
    "instanceId": "e3de7ac3dee198637aeea8f82bd3b7f55121370bf7582aeef633e085d2f68ac8"
  },
  "name": "Reschedule overdue Asana tasks and clean up completed tasks",
  "tags": [
    {
      "id": "oMfA3lEfbqs7MU2P",
      "name": "Template",
      "createdAt": "2025-01-06T20:33:18.396Z",
      "updatedAt": "2025-01-06T20:33:18.396Z"
    }
  ],
  "nodes": [
    {
      "id": "9262720e-2beb-4426-a472-3d7bf8bc28af",
      "name": "Everyday at 7am",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        80,
        -520
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "triggerAtHour": 7
            }
          ]
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "0d074451-5d61-4ed4-86a8-f6cdf002e84b",
      "name": "Get user tasks",
      "type": "n8n-nodes-base.asana",
      "position": [
        320,
        -520
      ],
      "parameters": {
        "filters": {
          "assignee": "1201727447190193",
          "workspace": "1201727656813934",
          "completed_since": "={{ DateTime.now().format('yyyy-MM-dd') }}"
        },
        "operation": "getAll",
        "returnAll": true
      },
      "credentials": {
        "asanaApi": {
          "id": "u7fFpY0SmMcpBCdn",
          "name": "Asana account"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "14939268-9bda-4fc1-9fef-aa6a74c2365a",
      "name": "Get task infos",
      "type": "n8n-nodes-base.asana",
      "position": [
        540,
        -520
      ],
      "parameters": {
        "id": "={{ $json.gid }}",
        "operation": "get"
      },
      "credentials": {
        "asanaApi": {
          "id": "u7fFpY0SmMcpBCdn",
          "name": "Asana account"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "e7d9a37c-66b7-46b9-b228-7372cb0d7b09",
      "name": "Task is open?",
      "type": "n8n-nodes-base.if",
      "position": [
        780,
        -520
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "145d9367-7662-4ed9-8195-bf9b35c78d6b",
              "operator": {
                "type": "boolean",
                "operation": "false",
                "singleValue": true
              },
              "leftValue": "={{ $json.completed }}",
              "rightValue": "false"
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "11ae0bbb-8d76-4623-9a24-2c2a36600dd3",
      "name": "Due date in the past?",
      "type": "n8n-nodes-base.if",
      "position": [
        1020,
        -640
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "loose"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "dbecabb3-8075-4cc0-94af-b678c8af8f66",
              "operator": {
                "type": "number",
                "operation": "lt"
              },
              "leftValue": "={{ $json.due_on.replaceAll(\"-\",\"\") }}",
              "rightValue": "={{ DateTime.now().format('yyyyMMdd') }}"
            }
          ]
        },
        "looseTypeValidation": true
      },
      "typeVersion": 2.2
    },
    {
      "id": "282d79c7-e74a-4249-ad37-b4d81655a206",
      "name": "Set due date to Today",
      "type": "n8n-nodes-base.asana",
      "position": [
        1280,
        -680
      ],
      "parameters": {
        "id": "={{ $json.gid }}",
        "operation": "update",
        "otherProperties": {
          "due_on": "={{ DateTime.now().format('yyyy-MM-dd') }}"
        }
      },
      "credentials": {
        "asanaApi": {
          "id": "u7fFpY0SmMcpBCdn",
          "name": "Asana account"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "7cc18243-d3d4-4624-a906-a1617e411b0c",
      "name": "Clean up task",
      "type": "n8n-nodes-base.asana",
      "position": [
        1020,
        -440
      ],
      "parameters": {
        "id": "={{ $json.gid }}",
        "operation": "delete"
      },
      "credentials": {
        "asanaApi": {
          "id": "u7fFpY0SmMcpBCdn",
          "name": "Asana account"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "f4aafa1f-8c5b-4fd1-9aca-fd096508dbfb",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        40,
        -800
      ],
      "parameters": {
        "color": 5,
        "width": 640,
        "height": 240,
        "content": "### ⚙️ Set Up \n\n1. Add your **Asana** credentials\n2. Schedule the workflow to run at desired intervals (e.g., daily or weekly).\n3. Select your **Workspace Name** and your **Assignee Name** (user) in the **Get user tasks** node\n4. *(Optional) Tailor filtering conditions to match your preferred due-date rules and removal criteria.*\n5. **Activate the workflow** and watch your Asana workspace stay up to date and clutter-free."
      },
      "typeVersion": 1
    },
    {
      "id": "e4fcbdee-5dd0-40dc-b1ef-f7b8ce00dd03",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        60,
        -360
      ],
      "parameters": {
        "color": 7,
        "width": 160,
        "height": 100,
        "content": "👆 \nUpdate the **Scheduler** here"
      },
      "typeVersion": 1
    },
    {
      "id": "195f467d-1124-4216-ab0e-048c6a9fc752",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        280,
        -360
      ],
      "parameters": {
        "color": 7,
        "width": 200,
        "height": 100,
        "content": "👆 \nSelect your **Workspace Name** & **Assignee Name** here"
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "pinData": {},
  "settings": {
    "timezone": "Europe/Paris",
    "callerPolicy": "workflowsFromSameOwner",
    "executionOrder": "v1"
  },
  "versionId": "fdc51229-75f4-4489-a7f7-1f36a35d43ac",
  "connections": {
    "Task is open?": {
      "main": [
        [
          {
            "node": "Due date in the past?",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Clean up task",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get task infos": {
      "main": [
        [
          {
            "node": "Task is open?",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get user tasks": {
      "main": [
        [
          {
            "node": "Get task infos",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Everyday at 7am": {
      "main": [
        [
          {
            "node": "Get user tasks",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Due date in the past?": {
      "main": [
        [
          {
            "node": "Set due date to Today",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}